Event Planning Checklist
From the idea to the follow-up – everything for a successful business event.
Progress
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Planning & Organisation
Set the budget
Define the total budget and allocate it across items.
Book the venue
Reserve the venue, check capacity and facilities.
Date & schedule
Set the date, draw up a detailed running order.
Organise catering
Food, drinks, ask about allergies/intolerances.
Communication & Marketing
Send invitations
Save the date, official invitation, reminder.
Promotional materials
Flyers, social media posts, press release.
Set up a registration system
Online registration or ticket sales.
Tech & Logistics
Tech (audio/video/lighting)
Microphones, projector, lighting, streaming setup.
Signage & decorations
Signposts, name badges, table decorations.
Photographer / videographer
Documenting the event for social media and the archive.